Description
European based family is in search for an Estate Manager/Chief of Staff to start by March 1, 2022. The EM (Estate Manager) will be providing oversight of all household management duties and activities in a 25k sq. ft. estate in Naples, FL. We are looking for an EM who has hands on experience in working in a 25k+ sq. ft. estate with a minimum of 5 years of experience as the Chief of Staff and ideally formal training.
Duties will include project and vendor management, general maintenance upkeep, home organization, household staff management, errand running as needed and much more. The EM’s work schedule is full-time Monday-Friday 9am-5pm with occasional weekends with advanced notice.
Key responsibilities include:
- Create/manage an up-to-date household manual for the Naples estate
- Financial management, budgeting and bookkeeping
- Coordinate, manage and be present for household services - cleaners, appliance repairs, deliveries, contractors, etc.
- Ensure all household mechanical and electrical systems are in good working order (i.e. HVAC, security system, cable, and wireless network, etc.)
- Schedule and supervise repairs and maintenance as needed and oversee outside professionals such as electricians and plumbers in the home
- Oversee all projects scheduled at the home and coordinate and manage subcontractors
- Coordinate and oversee seasonal contractors - lawn, landscaping etc.
- Assist with lawn and garden maintenance as needed (watering of flowers, etc.)
- Coordinate and manage pest control as needed
- Manage the maintenance of all vehicles and watercraft; schedule routine service and manage appointments, tabs, titles, and storage
- Maintain home office equipment and ensure in good working order
- Seasonal decorating, gift wrapping and managing presents and delivery
- Assist with planning special events, catering, flowers, birthdays, etc.
- Run errands as needed
- Other projects and duties as assigned
- Managing supplies (restocking, purchasing etc.)
The Principal and his family (2 adults and 2 children) will only be in residence twice a year for a few weeks but the estate will need to be meticulously managed year round. Candidates must be COVID-19 vaccinated to be considered.